Writing work evaluations aren't always the favorite task for a supervisor. It can be tough to summarize an employee's work on a single piece of paper. But a good, honest work evaluation can provide excellent guidance for an employee. Whether the employee is a hard worker or an underperformer, a well-written work evaluation is sometimes the best tool to get what you need out of him or her.
Instructions
1. Gather all your records of the employee's past performances. Get any articles, memos or emails that involve the employee even if he didn't take a lead role in a project. Ask the employee to do the same. The more information you have, the more you can put in the work evaluation that isn't "fluff."
2. Pick the top five items that best outline your employee's attributes. Again, ask the employee to do the same but don't tell him or her what you picked. Highlight any numbers such as percentages or money that are in those items. If they aren't readily available, do more research and gather those numbers.
3. Begin to write "bullet" statements that outline the employee's action and the impact in terms of the numbers you highlighted. Start the sentence with an "action" verb in the past tense. For example, if an employee noticed that deliveries could be done better and made up a new schedule that resulted in a 3/4 improvement of getting items there on time, you might want to write it like this: "Implemented a new delivery schedule that fostered a 75% increase in on time arrival rates."
4. Compare your "bullet statement" to the ones written on another employee's evaluations, preferably yours or another higher ranking employee. Tailor your evaluation bullets to mirror the format in the other evaluation. Most likely the comparison evaluation was done in an approved format, so use it in order to keep any reviewers from guessing what you are trying to say.
5. Do a final review of the statements, upgrading or downgrading as needed. Negative reviews can be tough to write, but you can say a lot by what you don't mention. For example, if you feel that an employee isn't fit to lead, don't include any statements that indicate any leadership roles like "facilitated" or "spearheaded." Be critical and honest with any opinions you relay in the work evaluation. You should have numbers, facts, and any memos to back up anything you write on a work evaluation.
